Job Description: Accounts Assistant
(Part-Time or Full-Time option available)
Location: Ballyroan, Portlaoise, Co. Laois.
Reports To: Finance Manager
Purpose of the Role
On behalf of our client, we are seeking a reliable, capable, and highly organised Accounts Assistant to take ownership of day-to-day transactional finance processes. Working independently within a small you will be responsible for keeping our financial records accurate, up-to-date, and perfectly reconciled.
Qualifications:
A formal accounting qualification is not essential.
Experinece, precision, a strong work ethic, and the ability to work on your own initiative is required.
Key Responsibilities
- Income Invoice Processing: Input, verify, and code residents Income Invoices accurately into our accounting system.
- Till receipt matching for shops and reconcile to banks
- Bank Reconciliations: Perform daily and monthly bank reconciliations across or multi-location accounts, ensuring all transactions match perfectly.
- Receipt Matching & Allocation: Match incoming receipts to corresponding Debtor statements and resolve any discrepancies proactively.
- Query Resolution: Liaise professionally with internal teams (e.g., housing schemes, retail managers) and regarding invoice or receipt queries.
- Administrative Support: Maintain orderly physical and digital filing systems for all financial documentation to support monthly reporting and annual audits.
- Maintain accounting cut off schedules
- Manage arrears for outstanding debts.
- Query with banks any unclear receipts
What We Are Looking For (Requirements)
- Proven Transactional Experience: Practical experience handling basic bookkeeping tasks, specifically invoice data entry and bank reconciliations.
- Exceptional Attention to Detail: A natural precision that catches data entry errors, misallocations, or missing invoices before they become problems.
- Self-Sufficiency: A proactive approach to work, with the ability to manage your own workload and routine tasks with minimal supervision.
- Strong Organisational Skills: The capacity to manage high volumes of paperwork and keep processes structured.
- Systems Literacy: Comfortable using mainstream accounting software (e.g., Sage, Xero, Surf Accounts) and a strong functional command of Microsoft Excel.
- Reliability: High levels of integrity and dependability, recognizing the vital role your work plays in a charitable organization.
Salary will depend on experience.
Send your CV to angela@shorttrecruitment.ie
Please also include a cover letter outlining your experience and reason for applying for the role.
