Job Title: Purchasing Administrator
Location: Portarlington, Co. Laois.
Reports to: Purchasing Manager / Operations Manager
Employment Type: Full-time
Hours of work 8.30am to 4.30pm – Monday to Friday
(some flexibility may be needed regarding these hours during a busy period)
Company Overview
Our client, is a leading supplier of quality tools, consumables and work-wear to customers in the vehicle maintenance, engineering, and construction trades. Offering a wide range of products for immediate shipment and pride ourselves on reliable, prompt service.
Role Overview
The Purchasing Administrator plays a key role in supporting the purchasing and supply chain function. This role is responsible for coordinating purchase orders, maintaining supplier relationships, ensuring stock availability, and supporting smooth day-to-day operations to meet customer demand.
Key Responsibilities
Purchasing & Supplier Coordination
- Raise and process purchase orders in line with stock requirements and sales forecasts
- Liaise with suppliers (including distribution partners) to confirm pricing, availability, and delivery timelines
- Monitor supplier performance and escalate delivery or quality issues when required
Inventory & Stock Control
- Assist in maintaining optimal stock levels to support immediate shipment requirements
- Monitor stock movements and report shortages or slow-moving items
- Support regular stock reviews and reconciliations
Administration & Documentation
- Maintain accurate purchasing records, pricing data, and supplier information
- Process supplier invoices and resolve discrepancies with accounts
- Ensure all purchasing documentation complies with company procedures
Operational Support
- Work closely with sales, warehouse, and customer service teams to align supply with demand
- Support new product introductions and supplier updates
- Assist with reporting on purchasing activity, costs, and supplier performance
Skills & Experience
Essential
- Previous experience in a purchasing, procurement, or supply chain administration role
- Strong organisational skills with high attention to detail
- Confident communicator with the ability to build supplier relationships
- Proficient in Microsoft Office (Excel, Outlook, Word)
- Ability to manage multiple priorities in a fast-paced environment
Desirable
- Experience in tools, consumables, work-wear, engineering, automotive, or construction-related industries
- Familiarity with ERP or inventory management systems
- Understanding of stock control and logistics processes
Personal Attributes
- Proactive and solutions-focused
- Reliable and methodical with a strong sense of accountability
- Team-oriented with a customer-focused mindset
- Able to work independently and as part of a close-knit team
What We Offer
- Competitive salary package
- Supportive team environment
Send your CV to angela@shorttrecruitment.ie
